Once your workspace profile is set up, it’s time to start adding your listings—desks, private offices, meeting rooms, or any space you want to make bookable. Here’s how to do it step by step.
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Choose Listing Type
Pick from Desk, Office, or Meeting Room. -
Name or Number Each Room
Give every listing a clear, unique name—this helps guests quickly recognise what they’re booking. -
Add Quantity (if applicable)
If you have multiple identical listing (aka. desks), just input the quantity under the listing. -
Set Capacity
Define how many people or desks each room can accommodate.
Pro tip: Use quantity for desks and capacity for offices or meeting rooms. -
Choose Payment Method
Select between Pay at Host, Pay Online, or offer both.
Note: Hotdesk settles card payments on a monthly basis. -
Enable Instant Booking (optional)
Allow guests to book instantly without approval if you want a smoother check-in experience. -
Set Room Hours
These can differ from your general workspace reception hours.
Pro tip: Ideal if some rooms operate outside of normal front-desk times. -
Add Photos & Instructions
Upload images that showcase the space and add any special instructions for users. -
List Room Amenities
Tick the relevant amenities available in each listing.
Pro tip: These can include extras like whiteboards, monitors, or water stations. -
Set Availability & Pricing
Choose your currency and define how the space can be booked—hourly, daily, monthly, or yearly—with corresponding pricing. -
🔁 Repeat for All Listings
🎥 Need a walkthrough? Check out our Hotdesk Tutorials
✅ Reach Out to The Team and Go Live !
Once everything is set up, contact us at [email protected]. Someone from the Hotdesk team will carry out a quick quality check with you. After that, your workspace and listings will be activated and visible in the Hotdesk App 🎉