We’re always excited to welcome new spaces to the Hotdesk community. Onboarding is quick and straightforward—and we’re here to guide you every step of the way.
💻 Recommended Setup
We recommend completing the onboarding process using a PC or laptop for the best experience.
📺 Video Guide
Watch our step-by-step tutorial covering signup, listing setup, and amenities configuration:
Hotdesk Host Portal Tutorial
🚀 Getting Started
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Create your host account
Go to our Host Portal: https://host.hotdesk.com/signup -
Sign up with your email—this will be used to receive and manage booking requests. (You can add more emails later if needed.)
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Log in
Use your new credentials to access the Host Portal. -
Workspace Name & Contact
Add the workspace name and a phone number where our team can reach you (this number won’t be visible to users). -
Category, Description & Address
Choose the right category for your space and use clear, inviting language to describe it. Make sure your location is accurate and pinned correctly.Pro tip: It’s best if your space is listed on Google Maps.
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Add Landmarks (if needed)
If your space isn’t easy to find, include nearby landmarks to help guide users. -
Amenities
List the amenities available across your entire workspace (Wi-Fi, Reception, etc.). These apply to all listings by default.
⚠️ Pro tip: You can add listing-specific amenities later (LED screens, projector, white board, etc.) -
Reception Hours
Set your workspace’s reception hours.
Pro tip: Setting the hours on the first row will auto-fill the rest—just toggle days on or off as needed. -
Click Finish once this is complete.
You’re now ready to start listing your spaces—whether it's desks, private offices, or meeting rooms. Add all your listings 👉 Check out our detailed guide
📩 Need a hand? Just reach out—we’re always happy to help with onboarding. We are available via chat or via email [email protected]